Sponsor FAQ

The exhibitor floor is located in the Student Pavilion, specifically in the Senita Ballroom. The Student Pavilion is located directly across Orange Mall from the Memorial Union, which contains the conference sessions and dining options. This keeps LABash attendees in a central area while allowing sufficient space for expo booths.TBD: In addition to expo activity, the Student Pavilion will also host LABash breakfasts, lunches, and mini-sessions between main sessions, maximizing exposure and engagement. MAP OF EXPO FLOOR LOCATION AND CIRCULATION COMING SOON

Thursday, March 4th, 2027Open from 8 AM - 4 PMFriday, March 5th, 2027Open from 8 AM - 4 PM

Level 1: Saguaro SupportersExhibitors at this level will be provided with three 6’ × 1.5' table within a 16' × 16' booth space.Level 2: Mesquite MembersExhibitors at this level will be provided with two 6’ × 1.5' table within a 8' × 16' booth space.Level 3: Prickly Pear PartnersExhibitors at this level will be provided with one 6’ × 1.5' table within a 8' × 8' booth space.Level 4: Cholla ChangemakersExhibitors at this level will be provided with one 6’ × 1.5' table within a 8' × 8' booth space.'Level 5: Agave AmbassadorsExhibitors at this level will be provided with one 6’ × 1.5' table within a 8' × 8' booth space.Level 6: Golden Barrel BenefactorsExhibitors at this level will not be provided with an expo booth, as this level is intended for sponsors who are not able to attend the conference.All exhibitors are asked to provide their own table linens. Linens may include logos and branded materials.Please visit → this page for more information on what is included in your booth according to your sponsorship tier.

Expo Passport Raffle: A conference-wide activity encouraging attendees to visit all booths for a chance to win prizes from a raffle. Please contact us if you would like to donate any items to this raffle.Dedicated Networking Time: There will be a 90 minute lunch on Thursday and no sessions on Friday to allow attendees to explore the Expo without competing with sessions.Interactive Exhibits: Engage attendees through live demonstrations, product trials, and hands-on activities. You may have promotional items at your booth to give away as well.EXPO Slideshow: Coordinate with sponsors@labash.org to confirm your logo for LABash 2027 marketing team to present on the expo floor and before sessions.

The Whova Passport Expo Raffle is a gamified, in-app contest designed to drive traffic to exhibitor booths at conferences and trade shows. Attendees visit booths, collect digital "stamps" by interacting with exhibitors, and, upon filling their digital passport, are entered into a raffle for prizes. It significantly increases booth traffic and allows for easier lead collection. When an exhibitor scans a badge, they automatically capture the attendee's information.

Size Due to limited space at the venue, exhibitors are asked to be mindful of the size and weight of any items they plan to bring, and ensure they fit within the designated booth space beforehand. We also encourage exhibitors to consider their environmental impact by minimizing unnecessary materials and reducing energy and material usage whenever possible.Please also consider size and weight of your booth items, as all expo hall materials must be hand-carted across Orange Mall and into the Student Pavilion from the loading zone. Please ensure all items are able to fit through a standard double door space.Sound In accordance with Arizona State University policies, restricted noise is defined as noise that disrupts the normal function of the University. This includes, but is not limited to, amplified sound (such as audio equipment or vocally amplified sound like shouting), noisemaking instruments, or other loud noise, as well as noise occurring during restricted hours. Please be mindful of noise and disturbances when planning your expo booth.

Yes! WiFi will be available and information will be available later.

Parking is available at certain on-campus garages and surface lots. The closest option is → Apache Blvd Parking Structure, located south of the Memorial Union. This garage allows visitor access and has an hourly rate of $4, and a daily max of $16. Please note that oversized vehicles may not fit.Additional parking is also available at the ASU Gammage parking lot, located to the southwest of the Memorial Union. Parking here also has an hourly rate of $4, and a daily max of $16.For more information on parking at ASU, please see Parking and Transit.If you are staying in any affiliated hotels, please reach out to them for information on parking.INCLUDE A PARKING MAP BELOW

All exhibitor registration includes access to the exhibitor floor, educational sessions, meals, and social events. Each sponsorship tier comes with complimentary registrations. Level 1: 4 complimentary registrationsLevel 2: 3 complimentary registrationsLevel 3: 2 complimentary registrations.Level 4: 2 complimentary registrations.Level 5: 2 complimentary registrations.To register additional personnel, register → Here, under the “Professional” attendee ticket option. Make sure to act fast to lock in the → most affordable ticket options.

Book your hotel with the LABash room blocks for the guaranteed lowest rates → here.

Yes! Learn more about our Event, Hospitality, and Merchandise Add-Ons → here where you can expose your brand and further your support for the student-led conference.

Learn more about our Tote Item Guidelines → here.